Project Flow
- Former user (Deleted)
Roles | Initiate | Conduct | Close-Out |
|---|---|---|---|
Project Design & Execution | |||
| Project Manager | Develop problem statement into scope of work and government cost estimate Begin assembling names for internal oversight panel and external reviewers Procurement:
| Manage day-to-day work of the project | Review final report within 2 weeks of submission (or per schedule agreed upon in final negotiated scope)
Send report to peer reviewers and gather feedback (coordinate with Lead University Partner for support on this) Once report is satisfactory, email final report and all related materials to Research Program staff (including DDOT Librarian) and confirm acceptance. |
| Research Program | Discuss contracting methods and considerations with project manager and help select appropriate means Review scope and cost estimate Procurement:
| Support project manager, monitor project status | Provide final report template to PI and Project Manager Ensure final report has technical documentation page and standard disclaimer statement |
| Lead University Partner | Support scoping and cost estimation, if requested Facilitate engagement of peer reviewers - establish relationship, set up agreements for payment if appropriate Procurement:
| Monitor project status Ensure peer reviewers are engaged throughout the project (as appropriate) | Facilitate engagement of peer reviewers
Provide technical editing for final reports (see also Final Reports procedures)
|
Financial Management | |||
| Project Manager | Provide support to Research Program if requested | Review invoices Monitor budgets and alert Research Program if there are issues | Provide support to Research Program if requested |
| Research Program | Make sure project is in the TIP (project 3213) Gather documentation for obligation packet and submit in Packet Tracker module of ProTrack+. Follow latest guidelines from RAD, but generally will need:
If additional funding is needed after negotiation of project, revise work program and submit 1365 to FHWA for signature (after RAD reviews). | Approve invoices Monitor budgets and update PROMPT | Lead close-out of project:
|
| Lead University Partner | For university consortium projects, submit invoices with proper documentation in a timely fashion (monthly, ideally); ensure invoicing issues are addressed in a timely fashion | For university consortium projects, assist with PO close-out process (getting release letters signed, helping to move along any invoicing issues) | |
Project Documentation | |||
| Project Manager | Add additional content to the project page as appropriate | Update description of project as scope is defined or evolves Insert quarterly updates in update table on project page with 15 days of the end of a quarter Add all relevant documentation (materials, etc.) as project progresses | Any data collected documented in DD (as relevant)* and submitted to ROSA-P (as appropriate) *guidance to come on how to handle project-specific data in the data wiki |
| Research Program | Create a project subpage
Add project to RiP | Update RiP as project has updates to timeline, costs, PI, or project manager | Do a final update on the project page:
Update RiP Finalize and distribute final report - see details on Final Reports procedures page. |
| Lead University Partner | Provide quarterly updates for university projects | Support Project Manager in organizing project data | |
