Updated: September 2021

Hours Requirements

• Summer interns will work 40 hours a week for approximately 10 weeks
• Semester interns will work 10-20 hours a week
  • Hours are negotiated at start of each semester and should follow a schedule set with their manager. 
  • Interns may not move up to full-time until summer so as not to complicate stipend payments
• Interns who have graduated may remain for a one-semester (spring/summer/fall) grace periop
  • Graduated interns may work either 20 or 40 hours a week, at manager discretion
• Interns may not work remotely *Remote work is currently permitted due to the pandemic.
  • As long as the office is open and staff are working in person, a manager may choose to ask for their intern to work at least partially in-person. 
• If interns miss more than approximately 5% of their planned work hours, financial reconciliation will take place at the end of the semester
• Interns will be paid for District holidays
• Interns may make up missed hours, but should not generally be working more than 9 hours each day

Intern Payments

• Interns will receive stipend payments, amounting to $18 an hour for undergrads and $20 an hour for undergrads
• They will be paid every two weeks
• Interns should submit their hours to Time-Online weekly
• Research should input hours from Time-Online into our tracking spreadsheet once a month

Intern Recruitment Procedures

• DDOT Research will notify Howard U when approached for intern projects. For the summer research intern project selection, DDOT Research will involve Howard U in the selection and refinement of projects.
• Howard U will work with managers as needed to help refine the scopes and descriptions for selected projects
• Howard U will recruit interns via application and interviews
  
  • DDOT will assist with publicizing the call
• Howard U will send final candidate selections to DDOT Research, who then send to the appropriate manager
  • If the manager does not approve and gives suitable reasoning as to why, another candidate will be selected)
• Once interns are sent an offer letter, Howard U will confirm that they are accepting the internship

Summer Research Intern Recruitment Schedule

• Intern call for projects/brown bag-end of January
• Project submissions due-early February
• Intern projects finalized and posted- mid-February
• Offer letters (ideally) out-April 1
• Intern start-date-First or second week of June

Typical Summer Orientation

• Research: DDOT/Intern Program slide-show (45 mins-1 hour)
  • Currently stored in the Intern Program folder in the Research section of the PSD H Drive
• HR: Welcome presentation (25 mins)
  • Current contact: Tanya Powell
• Intern managers: Brief overview of projects (1 hour)
  • Managers get ~5 min each.
• Pizza lunch (1 hour)
  • Current procedure is to collect $10-20 from each manager to cover the cost