Date

05 May 2021

Attendees

Discussion items

Internships

2 positions still open, all others confirmed and offer letters sent

Street Acceptance still open (talked to Renan yesterday, waiting to hear on intern's decision)
3D still seeking applicants - reached out to SJSU, UC-Berkeley, TAMU, U of Nevada

Email + survey to matched interns.

Email 1: Draft survey for editing, let them know more details will follow in second email, send intern manual
Email 2: Send a plan for the summer with the second email - basic framing we normally do during orientation; alert them that they can start using the Intern Teams channel before we start (send the email To: work emails, BCC: personal emails)

Work plan template

Questions from interns: will they meet other interns? Will there be any virtual events? **be sure we include this in the orientation, consider including in the introductory email

Parking interns - status, vacation weeks, next steps

Admin

Outstanding items with OCP:

Letter on TO66 for cost transfer

Invoicing

Met with Carol, LaVonne, and Brenda - they are working on that now. Let Stephanie know if you need our notes on what went wrong.
Raised the issue that OCFO is blending payment to them across programs, making it very hard to tell what has been paid. Brenda is talking to the Controller's Office on these details. If that can get resolved, they will be able to sign the close-out letters faster.

Projects

Tax Revenue and Telecommuting

Funds pending in FMIS - had 1 signature as of last week, hopefully over to FHWA today
Task order cover drafted - pending with OCP
HU has sent forms to Medhi to prepare
Double checking on subcontracting fee language

Signal Analytics

Meeting with TESD this afternoon to figure out next steps - updates to follow

Advisory Bicycle Lanes

Looking at September for after data collection - looks like summertime for the final two facilities to get installed.
How long will after work take? 3-4 months, maximum 6 months (depends on weather, etc.).

Action items

Send 3D position to CUTC Stephanie Dock (Unlicensed) 06 May 2021
Send orientation slides to HU kathleen.crabb

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