2020-11-04 DDOT-HU meeting notes

Date

04 Nov 2020

Item	Who	Notes
Interns		Harsh paid for 2 periods after he left, sending a check back ($2400) Also overpaid back in December, but that account fully invoiced Virtual (or partly virtual) summer program How handle computers and internet access? Can they remotely access a desktop if they lack good computers? HU purchase and loan laptops, using supplies funds Possibilities for not being constantly online? Leave stipends at current levels DC working hours Best practices for virtual internship management - add to manager manual Establish standing weekly meeting Send out request for intern projects sooner rather than later Have current interns register and get reimbursed
Admin		Waiting on FY21 work plan approval and notice that we can at least obligate the spring baseline funding New contract solicitation If intern task goes to HU for summer, need admin funds regardless of who gets contract/timing
Peer Exchange		Platform: HU uses Teams and Zoom; SD looking at getting a WebEx, Teams is fallback Moderator? Stephen can help Note takers from HU
Projects		Advisory Bike Lanes Video analysis ongoing, data coming in Seatbelt Survey - NHTSA wants by the end of the year Starting next week Signals project (FY21) HU trying to talk to UMD, will try to get the paperwork jump started Telecommuting and Tax (FY21) - just let Morgan do it, since they already did the work to prepare

HU pull together anything they have on virtual internship management 02 Dec 2020
kathleen.crabb prepare the call for intern projects for posting by 02 Dec 2020
Quote for peer exchange 20 Nov 2020
Stephanie Dock (Unlicensed) send Seatbelt Survey PO after call 04 Nov 2020
Stephanie Dock (Unlicensed) get Seatbelt TO from Steve 06 Nov 2020
HU talk to UMD about process and start paperwork for project 05 Jan 2021